Can Medical Files Be Kept With Personnel Files

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Keeping Personnel Files: Three Best Practices to Follow

https://www.indeed.com/hire/c/info/personnel-files

Generally, companies keep personnel records in distinct categories for confidentiality purposes and ease of locating specific documents: Personnel file: This file includes records related to employment. Medical file: This file includes documentation of medical leave, emergency contacts and other medically related informa… See more

Keeping Personnel Files and Medical Records …

https://www.nolo.com/legal-encyclopedia/keeping-personnel-files-medical-records-confidential-29777.html

Take steps to protect the confidentiality of employee files and medical records. Generally, you should treat personnel files as private records belonging to you and your individual …

Going Paperless - SHRM

https://www.shrm.org/resourcesandtools/hr-topics/technology/pages/going-paperless.aspx

Medical information—including documents related to a disability accommodation request or Family and Medical Leave Act (FMLA) request—must be …

Do Employers Have to Keep a Separate …

https://woman.thenest.com/employers-keep-separate-medical-file-19161.html

But records that concern your medical status are absolutely private and should always be maintained …

Items to Keep (and NOT Keep) in Employee Files

https://smallbusiness.com/employees/small-business-employee-files-checklist/

Certain employee files contain information that laws and regulations require; and that they require confidentiality. This protected information can only be seen by …

Employee Files: What to Keep and Where to Keep Them …

https://eddy.com/hr-encyclopedia/employee-file/

No medical records should ever be in an employee personnel file. Instead, they must be kept confidential in a separate file. Make sure that your medical record practices comply …

Who Can Look at Employee Personnel Files? - FindLaw

https://www.findlaw.com/smallbusiness/employment-law-and-human-resources/who-can-look-at-employee-personnel-files.html

Since, like everything else these days, employee personnel files are likely to be available in electronic form, your policy should also address who has access to the …

EEOC Warns Employers About Combining Health …

https://www.shrm.org/hr-today/news/hr-news/Pages/combiningrecords.aspx

A U.S. employer that retains an employee’s personal and occupational health information in a single electronic record runs the risk of violating federal disabilities …

What should NOT be in the Official Personnel File?

https://hr.berkeley.edu/hr-network/central-guide-managing-hr/personnel-files/personnel/not-included

If a department chooses to keep a copy of the I-9 form, it must not reside in an employee's personnel file. Any copies of I-9 forms must be maintained separate and apart from …

Going Paperless? Legal Guidelines & Tips …

https://www.hrlegalist.com/2014/07/going-paperless-legal-guidelines-for-the-electronic-retention-of-personnel-documents/

Medical information (including documents related to a disability accommodation request or Family Medical Leave Act (FMLA) request) must be kept …

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