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Items to Keep (and NOT Keep) in Employee Files

    https://smallbusiness.com/employees/small-business-employee-files-checklist/
    Some personnel files are used for helping managers make employee-related decisions. Other files are highly confidential and can contain information protected by privacy laws. Therefore, a personnel filing system can’t be a one-size-fits-all approach, as …

What to Include in an Employee File - HR Knowledge

    http://www.hrknowledge.com/wp-content/uploads/2017/02/What-to-Include-in-an-Employee-File.pdf
    File and a Confidential Employee File. If your employee has a disability claim, you are legally required to keep all of their medical records in a separate file — and limit access to only a …

What Documents Should Be Included in an Employee File?

    https://factorialhr.com/blog/employee-files/
    Employee benefits forms: medical enrollment forms and beneficiary agreements, retirement forms 401 (k), FSA agreements, HSA agreements, etc. Child support documents, including any legal or …

What Information Is Stored in Employee Medical Records?

    https://www.liveabout.com/medical-file-contents-1918186
    The employee medical file is the repository for everything that has to do with health, health benefits, employee health-related leave, and benefits selections …

Employee Files: What to Keep and Where to Keep Them …

    https://eddy.com/hr-encyclopedia/employee-file/
    Confidential Employee File The following are general employee records that must be kept in a confidential file: Background checks Reference checks Child support documents …

Employers and Health Information in the Workplace

    https://www.hhs.gov/hipaa/for-individuals/employers-health-information-workplace/index.html
    Your employer can ask you for a doctor’s note or other health information if they need the information for sick leave, workers’ compensation, wellness programs, or health …

What should NOT be in the Official Personnel File?

    https://hr.berkeley.edu/hr-network/central-guide-managing-hr/personnel-files/personnel/not-included
    Medical information, including medical records or correspondence related to any medical condition of the employee or the employee's family Supervisor's working files Marginal …

EEOC Warns Employers About Combining Health …

    https://www.shrm.org/hr-today/news/hr-news/Pages/combiningrecords.aspx
    A U.S. employer that retains an employee’s personal and occupational health information in a single electronic record runs the risk of violating federal disabilities bias …

What You Should Keep In Your Employees' Personnel Files

    https://www.findlaw.com/smallbusiness/employment-law-and-human-resources/what-you-should-keep-in-your-employees-personnel-files.html
    Employee Medical Records-- If you employ someone that has a disability, you are required by the Americans with Disabilities Act (ADA) to keep that …

Keeping Personnel Files and Medical Records Confidential

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